Roco Church Project Manager Blog


RocoCPM Time Managment

Steps To Managing Your Time Successfully

Time. We all live by it, struggle to keep it and wish there was more of it. Our days are overfilled with activities that ‘must’ get done, pushing us to race against the clock in a daily stress filled grind. However, it doesn’t have to be that way!

Let me introduce you to the Pareto Principle. This principle, also known as the 80-20 rule, states that 20 percent of your activities will account for 80 percent of your results. For example, if you have a list of 20 things you need to do, then 4 of those activities will be produce 80 percent of your results! This means that prioritizing your tasks daily is a must!

Here are some steps to help you prioritize your tasks so you can better manage your time to achieve greater results!

1. Write EVERYTHING down

  • Do NOT leave anything thing out! Not even those standard daily activities you are responsible for no matter how insignificant or accustom to them you may be. This is where I and many people tend to get tripped up, resulting in our well intentioned plans getting thwarted by noon because we forget to complete those habitual activities!


  • Go back through your the list and number every task from 1 to 5 according to the consequences you will experience if they are not completed today:
    • 1: Maximum  2: Mild  3: Minimum  4: Delegate  5: Eliminate

3. WORK Your List

  • Take your newly prioritized task list and create a new list grouping the tasks together by the level of their priority setting starting with level 1.
  • Next, Delegate all your level 4 tasks. Your co-workers will really appreciate not having these slapped on them near the end of their day! Remember they have tasks they need to prioritize and accomplish too!
  • Work your list from the level 1 activities to the level 3. Focus on completing one activity at a time before moving onto the next task. For those activities you were not able to complete today (hopefully all level 3s), simply add them to tomorrows new task list.
RocoCPM Task Grid

RocoCPM Task Grid

For a more convenient way to keep track of your daily prioritized tasks, add them to your free RocoCPM account!

Every time you create a new Task, add pertinent information like notes, files, priority setting and due date. Delegate tasks to others and receive tasks with ease. With a single click, tasks can be quickly and conveniently sorted by priorities, due dates and other filters. Once the task is completed, change it’s status so everyone will know the work you have done to help the team reach their goal!

What are some methods you use to keep your daily activities prioritized and accomplished?




The Secret to Increasing Staff Morale

Communication is the life blood of your company and every successful company has mastered the art of communication across the entire organizational structure. Every employee knows and understands what is being asked of them and how each responsibility fulfills the vision of the company. A failure or a lack of open and honesty communication will cripple the effectiveness of your company and cause severe conflicts.

One of those conflicts is low employee morale. When your employees are no longer excited about their work, their productivity and reliability diminish. Gone will be the days of overachieving as employees will only do the bare minimum required.  Yes, they will still come to work but it won’t be because of purpose or passion but for the paycheck.

The question arises, “how do I avoid this type conflict?” In a poll of 150 senior executives from the nation’s 1,000 largest companies, nearly half said better company-wide communication is the best remedy for low morale. Did you hear that? It wasn’t pay increases, more vacation time or even an increase of employee benefits! The secret to increasing staff morale in your organization is to increase communication across the entire company!

RocoCPM can help to increase staff morale

RocoCPM can help to increase staff morale. Sign up NOW for FREE!

That is why RocoCPM needs to become apart of your organizational work flow. RocoCPM increases organizational communication by allowing employees to see how their tasks fulfill the vision and the goals of the company. It also empowers teamwork as employees know precisely who is in charge of what tasks and projects, their priority and when they need to be completed which virtually eliminates confusion among department team members!

If that wasn’t enough, RocoCPM also improves communication through our integrated chat feature which virtually stamps out lengthy group text messages and lengthy email threads which is something we can all cheer about! Plus we have given you the ability to @mention team members directly in tasks and projects to keep all involved and all “in the loop.”

Unlock the secret to improving the health, effectiveness and morale of your organization today by using RocoCPM to increase company wide communication!










Free Premium Project Management Software RocoCPM

Time for the Church to Join the Revolution

Project Management is not a new concept and with the advancement in technology, every organization can benefit from the power of Project Management without having a certified project manager on staff thanks to the development of project management software. In fact, according to the Enterprise Project Management Survey1 a staggering 77% of all organizations now use project management software! The reason why is simple, these organizations are seeing an increase of communication by 52%, quality by 44% and in satisfaction by 38%!2 Now that’s a worthy investment.

Unfortunately project management software has yet to be embraced by the greatest organization in the world, The Church! Which causes you to wonder why? Why hasn’t the church embraced this technological revolution, especially when you consider the increase of overall communication and productivity? The answer is regrettably simple, cost!  Organizations spend an average of $861 a month on project management software.That is a cost that makes them unattainable for a majority of churches.

Now, I want to be clear here, because you may be thinking, ‘well our church uses a church management software (ChMS) like FellowshipOne, Church Community Builder or Breeze.’ That’s great and you should be using a ChMS but these are not project management software.

ChMS tools are focused on information and communication between the church administration and the people of the church. This information and communication includes personal contact info, team meetings, service opportunities, weekly bulletins, online giving, giving records and more.

RocoCPM a Free Premium Project Management Software

RocoCPM a Free Premium Project Management Software

A project management software is focused on productivity and communication between the church administration who are responsible for the daily, weekly and annual responsibilities of the church in a co-operative effort to accomplish the vision of the church. This is accomplished through such functions as the creation of projects and tasks that can be assigned to individuals, teams or departments with the ability to add due dates, priorities, comments, share files and so much more!

As someone who have been in a variety of ministries for over the past 12 years, I love the power and efficiency of a Church Management Software and yet I see the desperate need to fully equip those who are doing ministry properly so the church can thrive! Thankfully, now it is finally possible with the premium project management software, RocoCPM; the world’s first Church Project Management Software!

RocoCPM is a premium software designed by pastors and church staff, so it meets the demands of a church without being a burden on the budget because its FREE!! Think of the ROI for your church! Think of your church staff when they can spend more time doing ministry instead of working on how to make ministry happen! Think of the change in the atmosphere of the church office when communication and clarity of roles and goals are present! Now is the time for the church to join the productivity revolution with RocoCPM!


  1. Enterprise Project Management Survey
  2. Capterra Research
  3. Capterra Research



RocoCPM Updates and Improvements Release

Here is the latest upgrades and improvements made to RocoCPM!!



Drap and Drop plus Comment


Now you can drag and drop a file into the File Tab in a Project’s & Task’s Detail Window PLUS upload files directly into Comments. We also expanded our acceptable file formats to include Word Documents, Quicktime files and more!



Calendar Features


Now you can see those Projects & Tasks in RocoCPM that have no assigned Due Date. Simple drag & drop them onto the calendar and RocoCPM will updated them automatically


Here is a complete list of enhancements


  • Drag and drop upload to  Files Tab
  • New file type are now able to be uploaded via files tab
  • Comments can now contain files as attachment
  • User profile info added to Dashboard
  • New Calendar Features: Separately view all the projects and task that do not currently have assigned due date.
  • Ability to add multiple inventory location for an Item.
  • Mass-action Follow/Unfollow Projects and Task via the Actions menu





Was your Mothers Day Services a Success?

All too often, important holidays that are statistically known to help boost church congregational growth, sneak up on church leaders and staff members, leaving their teams unprepared and unable to capitalize on turning church guests into church family.

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Project Manager

Church Project Manager

Coming Soon!



Are you part of those who think that they do not get the appropriate project management software they need even though they have paid exorbitant monthly subscriptions fees? It is a very painful experience to realise that you paid for specific services that in actual fact are below the standards you require or doesn’t understand your industry. Read More